BARBARA HARTLEY SELTZER

• Interpersonal skills - ability to put people at ease
• Dependable, organized, efficient
• Team player
• Self-starter

BUSINESS SKILLS:

• Management of ebook publishing company 
• Editing ebooks
  
• Word processing, Microsoft Word, PowerPoint, Microsoft Publisher, QuarkExpress, PhotoShop, Excel, Access, File Maker Pro, Microsoft Outlook, Lotus Notes, Reference Manager
• Writing ability (proposals, newsletters, presentations, resumes, cover letters)
• Internet skills
• Event coordination: trade shows, seminars, user conferences

Samizdat Express, West Roxbury, MA

April 2010-present

Co-Publisher (with husband) of small Internet publishing company; Editor

Management Sciences for Health, Cambridge, MA

October 2006-April 2010

Senior Administrative Assistant to VP of Business and Resource Development (3/2008-present)

Senior Administrative Assistant to Director of Business and Resource Development (10/2006-3/2008)

• Coordinate VP/Director’s calendar and travel arrangements
• Organize and filter VP/Director’s email
• Work as liaison between VP/Director and the team and provide timely support whenever needed
• Back-up to Executive Assistant of CEO, as needed.
• Manage timesheets and expense reimbursement
• Coordinate meetings and make sure that they run smoothly (including coordinating schedules, sending invitations, booking conference rooms, video conferencing, making books [using the most cost effective materials], and sending out related materials)
• Help produce Proposals for Grants and distribute RFTOPs and RFAs
• Coordinate correspondence between BRD and interested partners
• Maintain BRD Proposal files
• Perform Internet research on Partners and Competition
• Manage Consultant Contracts Process and Database
• Representative to Bands 4 and 5 Working Task Force

The Health Institute, Institute for Clinical Research and Health Policy Studies, Tufts-New England Medical Center, Boston, MA
November 2000 – October 2006 Executive Assistant to Director (an expert on doctor-patient relationships, outcomes of care, and Medicare quality), and to a Senior Research Scientist (an expert on productivity loss in the workplace)

• Coordinated lectures and seminars -- liaison with speakers, designed and sent out invitations and posters, arranged for rooms and food for receptions, coordinated advertising and maintained the attendee database.
• Created PowerPoint presentations (including graphs and tables)
• Formatted surveys (Research tools with 5-150 questions)
• Maintained Work Limitations Questionnaire (WLQ) and Survey tracking databases (Access)
• Administered WLQ survey process (liaison with users interested in using the WLQ tool to evaluate work productivity in the workplace with people who have been diagnosed with conditions such as depression and rheumatoid arthritis. 
• Coordinated Director and Senior Research Scientist's calendars and travel arrangements
• Updated and maintained literature references used in articles and grants
• Participated in Mentoring Committee

Dexter Shoe Company, West Newton, MA
June 1999-Sept. 2000 Executive Assistant to Vice President, Marketing

• Created prepress drafts for flyers, catalogs, order forms, and price lists
• Managed digital image library
• Formatted digital images for Website
• Coordinated co-op program and produced credit memos
• Wrote memos, presentations, and correspondence for Vice President
• Maintained Excel sheets for budget, brand ID program, and retail mailer program
• Monitored invoices
  

• Edited and produced company newsletter
• Maintained company database
• Performed Internet research on health topics and competition
• Reviewed and analyzed health videos
• Created PowerPoint presentations
• Fulfilled orders for videotapes
  

• Managed word processing department and supervised staff of one
• Acting as Internet liaison between office and ISP
• Handled e-mail, computer, Internet activities
• Edited and formatted client resumes and letters
• Maintained client lists sent to HR, Search, Venture Capital firms, and to all the clients
• Interacted with clients and prospective clients

Sept. 1996-May 1997 Marketing Specialist for electronic commerce software company

• Web site promotion - coordinated changes and submitted Web site to various search engines on the Internet to facilitate Elcom's Web site being found more easily on the World Wide Web
• Trade shows - logistics for 5 trade shows, liaison with trade show personnel, sales, and marketing department
• Seminar support - worked on locations and logistics, designed invitation and reservation forms
• Marketing collateral - tracking and inventory
• Company newsletter - designed and produced company newsletter
• Industry and competitive research - researched competitor information via the Internet

June 1995-Sept. 1996 Assistant to Director of Marketing and to Product Development Director

• User Group conference (over 200 customers, 75 employees, and vendors) - coordinated conference, sent out invitation and agenda, registered attendees and maintained the User Group database, liaison with hotel and speakers, on-site coordinator
• conducted survey of magazines to plan future advertising - sent out survey to upper management of customers, tracked, and analyzed response
• coordinated insertion of advertisements, distribution of press releases, and Hewlett Packard Coop Funds

• Marketing: lead tracking, literature inventory and tracking, PowerPoint presentations
• Sales: proposals, RFP's, quotes, literature fulfillment, contracts

Stannah Stairlifts, Inc., Hopkinton

Aug. 1992-March 1994 Secretary

• General secretarial work, word processing (Word Perfect), computer work (accounts receivable/payable and lead tracking), telemarketing, assisted sales team (by identifying, acquiring, and closing of new customers), and trade show support (on-site)

TEACHING EXPERIENCE:

COMMUNITY SERVICE:

Prescription Parents, Inc. (a parent support group for parents of children with cleft lip/palate)

EDUCATION:

• 1992-93 Katharine Gibbs School, Boston, MA. "Entree" Business Program, Dean's List
• 1971-75 Boston State College, Boston, MA. M.Ed. Early Childhood Education, Dean's List
• 1967-71 Albertus Magnus College, New Haven, CT. B.A., major in English

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